Drainage improvements. The project consists of installation of drainage pipes, inlets, maholes, and riprap outfall protection; filling and abandonment of drainage pipes; mill/overlay and reconstruction of pavement sections; and restoration of other miscellaneous site features that may be impacted to facilitate construction activities.
Sole Source:If it’s proprietary IT software/services essential to a proprietary system, work with the dept head and QPA under N.J.S.A. 40A:11-5(1)(dd). Otherwise, use coops.
Coops:The Township actively uses cooperative purchasing and prefers it over formal bidding. Frequently procures through NASPO ValuePoint, and you can gain access through the Starbridge reseller & contract-vehicle platform — reach out to your Starbridge contact to pursue onboarding.
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
The Township actively uses cooperative purchasing and prefers it over formal bidding. Reach out to your Starbridge contact through the Starbridge reseller & contract-vehicle platform to get onboarded to the recommended path.
Recommended (accessible through Starbridge):
Agency-specific vendor registration, compliance steps, and approval routing shape the purchasing timeline.
Unlock detailed thresholds, contracting paths, payment terms, and vendor benchmarks for this buyer.
Full playbooks include agency-specific workflows, thresholds, and vendor benchmarks.
Early Buyer Signals
Board meetings and strategic plans from Township of Maplewood
Board of Chosen Freeholders of the County of Essex Resolution
Date: Aug 9, 2017Type: Meeting mention
The Board approved the authorization to exercise a twenty-four-month contract extension option with Siemens Industries, Inc. for the maintenance and technical support of building automation systems at various county locations. The extension, valued at an amount not to exceed $137,400.00, covers the period from July 24, 2017, through July 23, 2019, following a recommendation from the Department of Public Works and the Office of Purchasing.
Essex County Recreation & Open Space Advisory Board Meeting Minutes
Date: Jun 6, 2022Type: Meeting mention
The board discussed and approved several funding allocations for park and recreation improvements. Key approvals included $2,500,000 for improvements to the Francis Byrne Golf Course, $157,450 for engineering design and construction administration services for ballfields at Brookdale Park, and $376,000 for engineering design and construction administration services for the Island Giants Exhibit at Turtle Back Zoo. The meeting also included a review of the financial report regarding available funds.
Board of Commissioners Operations Committee And Finance Committee Meeting
Key Contacts
Public-sector contacts connected to Township of Maplewood.
Who manages procurement and purchasing for Township of Maplewood?
Purchasing for the Township of Maplewood is managed by the Administration & Finance office, with the Assistant CFO serving as the Qualified Purchasing Agent (QPA). Departmental procurements (for example, Engineering or Public Works) are handled by the relevant department and posted on the Township Bids & RFPs page.
Where does Township of Maplewood post bids and RFPs?
The Township of Maplewood posts bids, RFPs and RFQs on its official Bids & RFPs page at maplewoodnj.gov. Vendors should monitor that page for posted solicitations and follow submission instructions and any forms linked to each solicitation.
How do vendors complete vendor registration with Township of Maplewood?
Vendors register with the Township of Maplewood by submitting the New Vendor / Vendor Registration (New Vendor ID Request) form via the Doing Business with Maplewood pages. The Township requires the form plus a W-9 and a New Jersey Business Registration Certificate; downloadable checklists and forms are provided online.
Native sync to Salesforce & HubSpot
Date: Oct 1, 2026
Type: Meeting mention
The board addressed various operational and financial agenda items. Key discussions included the approval of a tree and brush maintenance contract extension, waste removal and recycling services, and ordinances for water transmission mains. Additional actions involved authorizing an intergovernmental agreement for prescribed burning, professional habitat enhancement services, and permission to bid on pond access improvements. The finance portion included the approval of payment schedules, the authorization to make the 2027 draft budget available for public inspection, the approval of land acquisitions and donations, and the review of estimated 2026 tax levies.
Extracted from official board minutes, strategic plans, and video transcripts.
Meeting signals
Know what buyers discuss before RFPs drop
Track Township of Maplewood meetings, strategic plans, and budget discussions before the public bid appears.
What procurement requirements does Township of Maplewood publish for vendors?
Township of Maplewood requires vendors to submit the New Vendor application, a W-9, a New Jersey Business Registration Certificate and required statutory certifications via its Vendor Registration form. The Township's Terms & Conditions specify warranties, indemnity, legal compliance, and solicitation-specific insurance or bonding when applicable.
How does Township of Maplewood approve procurement contracts and awards?
The Township of Maplewood's Qualified Purchasing Agent (Assistant CFO) issues RFBs/RFPs/RFQs; signed purchase orders and invoices are processed for payment and placed on the Township Committee Bills List for approval at Township Committee meetings. Vendors should review returned purchase orders and the Bills List for payment status.
Where can vendors find procurement policies and standard terms for Township of Maplewood?
Township of Maplewood publishes procurement guidance via a Purchasing Manual maintained by the QPA, an adopted Green Purchasing Policy, and standard Terms & Conditions/Purchase Order Conditions available on the Township website. These documents cover ordering terms, warranties, statutory compliance and green‑purchasing guidance.
What supplier diversity or local vendor preference programs does Township of Maplewood use?
The Township of Maplewood promotes a 'Looking Local First' initiative encouraging departments to prioritize local vendors and has an adopted Green Purchasing Policy to prefer sustainable products and services; departments are encouraged to follow these directives when sourcing goods and services for the Township.